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Resource management

Contact:
(520) 228-3033

Address:
3515 S. Fifth St.
Building 3200

Hours:
Monday - Friday
7am - 4pm

The 355th Force Support Squadron Resource Management Flight primarily handles the financial accounting of the 355th FSS. We also handle Private Organizations and Special Morale & Welfare Funds.

Private Organizations

A Private Organization is a self-sustaining special interest group, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government.  They are not NAF Instrumentalities (NAFIs) or entitled to the sovereign immunities and privileges given to NAFIs or the Air Force.  They operate on Air Force installations with the written consent of the installation commander (AFI 34-223, Private Organization (PO) Program).  

For more information on Private Organizations, reference the following documents:

How can my organization hold a fundraiser?

Your organization can only hold 2 fundraisers per quarter.  Organizations cannot hold any fundraisers at the work place during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF).  Fundraisers held away from the workplace may be held at anytime.  All fundraising must take place in a personal, off-duty capacity.

The process of setting up a fundraiser is simple.  Download the fundraiser request form here. Fill out all required information as directed.  Your organization must comply with all the instructions on page 2 of the form.  After filling out the form, email the form to the Private Organization representative, 355FSSFSRBL@us.af.mil

The Private Organization representative will review your organization’s paperwork, by-laws, constitutions, and similar documents outlined in the PO Guide 2012 and AFI 34-223, Private Organization (PO) Program, prior to submission to the installation commander for approval. You will receive notification when your fundraiser is approved.

The Private Organization representative will review your organization’s paperwork, by-laws, constitutions, and similar documents outlined in the PO Guide 2012 and AFI 34-223, Private Organization (PO) Program.

Establish PO Request Memo-Example

Current List of Officers-Example

Constitution and Bylaws-Example, for the Private Org to fill out and sign

Liablility Certification Memo-Example

Meeting Minutes-Example

Financial Management Memo-Example

Financial Statement

Budget-Example

Private Organization/Record Review List

Request to dissolve Private Organization Letter-Example

Request to change the name of your Private Org (Must match your bank statement)

Public Health Form

Tax Exemption information sheet

 

Special Morale & Welfare Funds

Special Morale, Welfare and Recreation (SM&W) Funds  According to AFI 34-201, Use of Non-Appropriated Funds (NAFS), Chapter 12, SM&W Funds are NAF expenditures considered necessary to contribute to the overall morale and welfare of the military community.  Expenditures must be conservative, be in the best interest of the Air Force, benefit the military community, and may not be limited to specific grades or levels of personnel.   Commanders and delegated approval authority will not expend funds for SM&W purposes if funds are authorized elsewhere stated in AFI 34-201 or authorized from APF (AFI 65-603).  SM&W Funds CAN be used for the following functions:  Change of Command ceremonies, icebreakers, protocol supplies, wing monthly inductions, the Right Start program, and paid meals for Quarterly Award winners and their spouses.   SM&W Funds CANNOT be used for retirements or promotions. For a detailed list of permissible and prohibited expenditures, please see AFI 34-201, Use of Nonappropriated Funds (NAFS), Chapter 12, para 12.4, 12.5, and Table 12.1. SM&W request have to be approved 30 days prior to the event. AFMAN 34-214, Chapter 11, section 11.2.1. No advance funds is authorized.

What are Picnic Funds? Picnic Funds are used for squadron events, e.g. large holiday events or picnics.  Everyone within the squadron must be invited to the event.  The Wing will fund $2.00 per military in the squadron. Picnic funds request have to be approved 30 days prior to the event. A request letter from your squadron commander or acting commander will need to be submitted to the NAF accounting office.  The following items that cannot be purchased are prizes, alcohol, tips, cooking equipment. Picnic funds are normally used for food, entertainment, rental (jumping castles, water coolers, Bama Park, etc). Please contact the NAF accounting office at 228-3173 or 228-6243 if you are not sure if an item is authorized. AFMAN 34-214, Chapter 11, section 11.2.1. No advance funds is authorized.

Are SM&W Funds the same as Picnic Funds? No.  SM&W Funds and Picnic Funds come from the same source, the Wing, but are two different pots of money.  Prior to requesting funds, ensure the type of event your organization is holding. 

How can my organization request SM&W Funds?

Click for our    

  SM&W Funds Request Form, SVF-001

Picnic Funds Request

You can digitally sign this form and email it to:

355FSSFSRBL@us.af.mil

1. All requests for SM&W Funds must be submitted in writing and approved by the appropriate official 30 days in advance of the actual expenditure of the event.  (For a sample See AFI 34-201, Use of Non-Appropriated Funds (NAFS), Attachment 6)

2. E-mail, fax or turn-in the “Special Morale and Welfare Funds Request” to the appropriate official located on the second floor of the Force Support Squadron Headquarters, Bldg 3200, Rm 253, Fax Number: 228-1777.  The approving official will forward your request to CPTS (Finance) for approval; followed by approval from the Wing Commander.

3. After approval is granted by the Wing Commander, the request will be forwarded to the NAF Accounting Office’s SM&W POC who will notify your organization of approval.

How are FSS activities funded?

FSS activities are funded with a combination of Appropriated Funds (APF) and Non-Appropriated Funds (NAF). Congress grouped Services activities according to the impact they make on the mission. Category A activities support the war fighting mission and authorized 100% APF support. Category B activities support the community and Air Force families. These activities are authorized at least 50% APF support. These activities also have the capability to generate their own support. Category C activities sustain and maintain Air Force quality of life. These activities have minimal APF support, so they have to generate their income to cover what they expense.

What are Appropriated (APF) dollars?
APF dollars are taxpayer dollars used to support the mission of the Air Force. APFs are used for activities like Food Service and Mortuary Affairs.   

What are Non-Appropriated (NAF) dollars?
NAF dollars are self-generated funds through the sale of goods and services to Air Force members and their families.

 

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